Rental software · Powered access

Powered access hire software

Powered access hire software manages MEWP fleets — boom lifts, scissor lifts, cherry pickers — where every machine lifts people and the compliance bar is set accordingly: a LOLER thorough examination at least every 6 months, IPAF-trained operators, documented familiarisation at handover and pre-use checks you can evidence. Its job is to keep every machine's examination date, every hire's certificate pack and every handover's condition photos in one system the hire desk can see at booking time.

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Last updated 10 Jun 2026

NEED IT. MOVO IT.

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See it in action

9 minutes. The whole hire flow.

The same platform walkthrough we give powered access hire firms on a demo — booking to invoice, in English:

Contractors see live availability and book themselves — no phone tag
Contract generated and e-signed before the machine moves
Condition reports with time-stamped photos at handover and return
Invoices raised from the hire and synced to your accounting platform
One live fleet overview across every depot

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The problem

What makes powered access hire hard to run?

The reasons generic rental tools — and Excel — give up on powered access hire. If you searched for MEWP hire software, this is the part that matters.

Exam dates live in a spreadsheet that doesn't talk to bookings

The 6-month thorough-examination dates are tracked — in a spreadsheet the hire desk doesn't look at when allocating machines. One booking that straddles an expiry date and you've got an illegal machine on a customer's site.

Every hire starts with a certificate chase

The site manager wants the LOLER report, the familiarisation record and proof of IPAF training before the boom gets through the gate. When those live in three folders and an inbox, every delivery morning starts with someone hunting PDFs.

Familiarisation happens — proving it doesn't

Your driver walks the operator round the machine at handover, every time. But if it isn't signed and dated, then after an incident it didn't happen. The gap between doing it and evidencing it is where the liability sits.

Basket damage comes home unbilled

Scuffed baskets, torn decals, kerbed tyres, a cracked control box — the slow leak of a MEWP fleet. Without time-stamped photos from handover, every recharge conversation collapses into "it was already like that".

Booms feel busy while scissors sit still

Utilisation by machine type is invisible on a whiteboard. So the fleet mix follows gut feel — and the capital sits in machine classes the demand left two years ago.

We get the hesitation

You've never missed an exam date. True — while the fleet still fits on one whiteboard.

What’s true

We know — the whiteboard with the exam dates works, and you check it religiously. Nobody runs an access fleet casually.

Where it stops

But the whiteboard isn't in the room when bookings get made, and it doesn't know a 3-week hire crosses an expiry date in week two. Tying the date to the machine's record — where the hire desk books — is what closes that gap.

Compliance

The paperwork powered access actually carries

LOLER 1998 Thorough examination IPAF PUWER

Because a MEWP lifts people, LOLER 1998 requires a thorough examination by a competent person at least every 6 months — half the interval that applies to goods-only lifting equipment — plus examination after anything that could affect its safety. The report has to be available, current and matched to the machine on site.

IPAF training (the PAL Card) covers the operator; familiarisation at handover covers this machine — both need to be evidenced per hire, not assumed. PUWER adds the maintenance and pre-use check regime. In practice the whole stack reduces to one operational question: can the hire desk see, at the moment of booking, that this machine and this paperwork are legal for these dates?

How it works

How MovoGo handles powered access hire

The same flow your hire desk runs today — minus the paper, the phone tag and the things that never make it onto the invoice.

1
Book against the machine's record, not around it
Examination and service dates sit on each machine's record next to its availability, so an expiry inside the hire period is visible at booking — not discovered on site.
2
Certificate pack rides with the contract
LOLER report and machine documents attach to the hire; the contract goes out for e-signature with the paperwork the site will ask for already in it.
3
Handover with familiarisation signed
Condition photos, hour reading and a signed, time-stamped familiarisation record at the gate. Five minutes that turn "we always do it" into evidence.
4
Return check while the machine is still on the lorry
Photos against the handover set, damage itemised at contract rates, recharge on the invoice the same week — not written off the following month.
5
Utilisation by machine class
Physical utilisation per type — booms, scissors, spiders — so the next fleet purchase follows the numbers, not the noisiest gut in the yard.

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Frequently asked questions

Powered access hire software, answered

The questions powered access hire firms actually ask before they look at a system.

A thorough examination by a competent person at least every 6 months (the interval for equipment lifting persons), a current report of that examination, and examination after events that could affect safety. As the owner hiring the machine out, keeping machines in-date and reports producible is your problem — which is why the dates belong on the machine's booking record.

Examination dates live on the machine's record where bookings are made, so a hire that crosses an expiry is visible before it's confirmed. The decision stays yours — the difference is you make it at booking time with the date in front of you, not at the gate with a lorry loaded.

Customers use all three for the same machines; MEWP (mobile elevating work platform) is the regulatory term. We track demand for cherry pickers and access platforms under the same fleet — what matters operationally is the machine class and its examination clock, not what the caller called it.

Operator training records are held against customer contacts and familiarisation is signed digitally at handover with a timestamp. When a principal contractor audits the hire, the pack — LOLER report, familiarisation, contract — is attached to the hire itself.

Same fleet, same system. Telehandlers carry their own thorough-examination requirements when used for lifting, and they sit alongside booms and scissors on the same availability board. There's no separate module to buy — machine classes are configuration, not products.

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