Condition reports & digital sign-off

Plant hire inspection software — not another standalone tool.

Pre-hire condition reports, photo documentation and customer sign-off — built into your hire management system. Every damage charge flows straight to the invoice, so you never chase a dispute without evidence again.

Jesper Lindberg15 min with Jesper — no sales pitch, just straight answers.

No lock-in. 30-day trial with your own fleet.

NEED IT. MOVO IT.
In short

What is plant hire inspection software?

Plant hire inspection software is the system that records the condition of a machine before it leaves the yard and again when it returns — with time-stamped photos, a standardised checklist and the customer's digital sign-off on the hire agreement. MovoGo has the inspection flow built into the hire management system, so damages, fuel and cleaning are captured in 3 minutes per machine and flow straight through to the invoice. It eliminates damage disputes and gives you legally valid evidence if a claim ever reaches insurance or court.

No lock-inFree onboardingGDPR-compliantEuropean supportReply within 1 hour
Damage without evidence costs you money

Three things that cost plant hire firms thousands every month.

Every line is built on what we see in the field at hire companies that still rely on paper sheets — or no system at all.

0burden of proof
Damages you can't prove the customer caused
A piece of plant comes back with a bent panel. The customer says it was like that on the first day of hire. Without a signed, time-stamped condition report with photos from the point of handover, you have no case. MovoGo's equipment inspection software is built directly into your hire management system — so every collection and return is documented, every damage charge flows to the invoice automatically, and you never chase a dispute without evidence again.
£90+per fuel tank
Fuel that disappears without a charge line
Refilling a mid-size telehandler costs serious money. Without a clear photo of the fuel gauge at handover, you can't invoice the missing fuel. Every time it happens, an hour of margin walks off site.
£120+per clean
Cleaning charges that end up on your books
The cab comes back filthy, the floor is full of brick dust, and the customer insists it was already like that. Without a handover photo you can't justify a cleaning charge — and the machine can't go straight out to the next hire either.
Inspection flow

A 5-minute flow per machine that holds up in court.

MovoGo's inspection flow is part of the hire — not a separate system you have to remember to use. When a new hire is created, the inspection opens for you on phone, tablet or desktop.

At handover
  • Walk-around photos guided step-by-step in the app
  • Fuel and AdBlue level captured (where applicable)
  • Existing damages marked on the machine diagram
  • Customer signs the condition report and hire agreement digitally
  • Report archived automatically against the hire
On return
  • Same flow runs against the same machine on collection
  • System surfaces a side-by-side comparison with the handover photos
  • New damages are visible and documented
  • Charge basis for damage, fuel and cleaning generated automatically
  • Invoice lines include all extras — no separate admin step needed
Time-stamped photos with geo-locationUnder 5 minutes per machine end-to-endAuto-sync into the hire invoiceEncrypted, GDPR-compliant archiveWorks on mobile, tablet and desktop
See the inspection flow in action

Watch how MovoGo's inspection flow works end-to-end

We walk through condition reports, photo documentation and digital sign-off in the live platform.

What it means for your bottom line

Three numbers customers see after 90 days

Figures based on data from MovoGo customers who rolled inspection out across the full fleet.

0
lost damage claims with full documentation
5–10 min
per inspection — handover and return combined
100%
documentation pushed straight to the hire invoice
Real situations where inspection makes the difference

When does proper inspection actually save you money?

Four situations we see again and again with plant hire companies — and that MovoGo's inspection closes off before they get expensive.

Damage caused by a subcontractor
Your customer hands the machine on to a subcontractor. It comes back damaged. The customer claims the damage was already there at the start of the hire. A time-stamped handover photo closes the discussion in under a minute.
Fuel reconciliation on weekly hires
The machine has been out for a week. You have a clear handover photo of the fuel gauge. When the customer returns it, the inspection captures the new gauge — and you invoice only the fuel that's actually missing. Not an estimate. Not a dispute.
Insurance claim — evidence pack ready to send
A serious damage event needs an insurer claim pack. Your inspection report — photos, time stamps, customer signature and machine diagram — is exactly what the insurer asks for. No scrambling for evidence weeks later.
Cleaning and re-prep before next hire
The cab is filthy on return. You have a handover photo of a cleaned cab. The cleaning charge is evidenced, lands on the invoice automatically, and the machine still goes out to the next customer on schedule.
Guide· 7 min read

How to document equipment condition — and stop chasing damage disputes

The complete guide to pre-hire condition reports: what they must include, what you can actually invoice for, and why paper forms don't hold up in a dispute.

Read the guide
Frequently asked questions

What plant hire firms ask before rolling inspection out

Need an answer on something else? Book 15 minutes with Jesper — he answers directly.

Three to five minutes per machine at handover, and typically two to three minutes on return — because the app knows exactly which photos and checks are still missing compared to the handover. On a busy Friday, that means a fleet of 10 machines can be inspected in under an hour, not half a day.

It's part of the same system. That's the whole point: you don't have to remember to use a separate inspection app, because the inspection opens automatically when a new hire is created. If you move to MovoGo, you get inspection, booking, hire agreements and invoicing in one platform — not three.

MovoGo's inspection flow handles per-hire condition reports — what left the yard, what came back, and any damages in between. For statutory LOLER thorough examinations and IPAF/PASMA operator certificates, MovoGo stores the certificates against each machine so they're checked at the point of booking. The hire is blocked if the certificate has expired.

Yes. The customer signs on the operator's phone or tablet, or via a link by SMS or email. The signature is legally binding under eIDAS from the second they finish, and the signed report is archived automatically against the hire — searchable by customer and by machine.

When a damage is documented in the return inspection, MovoGo generates a charge line on the hire invoice automatically — with the photos and the customer signature attached. You review and send. No separate admin step, no chasing the depot for photos two weeks later.

Still on the fence?
15 minutes with Jesper. We open the inspection flow against one of your machine types and your workflow.
Book a demo with Jesper
Inspection for every machine type

MovoGo inspection works across your full fleet

The inspection checklist is configurable per machine type — so you capture exactly the photos and checks that matter for excavators, scaffolding, cherry pickers, generators, or anything else you hire out.

ExcavatorsCherry pickersScaffoldingGeneratorsCompressorsTelehandlersCranesConcrete equipment
See the inspection flow with your own fleet

Ready to stop chasing damage disputes?

15 minutes with Jesper. We open the inspection in the platform, walk through the flow with one of your machine types, and show how a damage flows from inspection to invoice.

Jesper Lindberg
Jesper, Founder & CSO at MovoGo
15 minutes. No sales pitch. Just you, Jesper and straight answers.
Book a demo with Jesper
Book a demo with Jesper
15 min. No sales pitch.
Book now