Rental software · Excavators

Excavator hire software

Excavator hire software manages digger fleets from micro to 30-tonne, where the machine is only half the hire: buckets, breakers and augers go out as separately billable attachment lines, every movement needs transport, and the asset itself sits at the top of UK plant-theft statistics — which is why CESAR marking and hirer identity records live on the asset file. The system tracks machine, attachments and movements as one hire.

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Last updated 10 Jun 2026

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See it in action

9 minutes. The whole hire flow.

The same platform walkthrough we give excavator hire firms on a demo — booking to invoice, in English:

Contractors see live availability and book themselves — no phone tag
Contract generated and e-signed before the machine moves
Condition reports with time-stamped photos at handover and return
Invoices raised from the hire and synced to your accounting platform
One live fleet overview across every depot

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The problem

What makes excavator hire hard to run?

The reasons generic rental tools — and Excel — give up on excavator hire. If you searched for excavator software, this is the part that matters.

The breaker went out with the digger. The invoice never met it.

Attachments leave the yard as a favour-shaped afterthought: "stick the breaker on, we'll sort it". Each un-billed bucket or breaker is a hire you ran for free — and the attachment shelf empties faster than the machine line.

"Have you got a 5-tonner for Thursday?" shouldn't need a site walk

Availability by size class — micro, 1.5, 3, 5, 8, 13, 20 — is the whole business, and a whiteboard shows machines, not classes. The answer the customer needs is "yes, a 5-tonner", not "let me see which machines are back".

Every hire is also a haulage job

Diggers don't drive to site. The low loader has to be booked both ways, and when transport lives in texts, machines sit ready with no wagon — or the wagon arrives for a machine still in a trench.

Stolen Friday night, paperwork missing Monday morning

When an excavator disappears from a site, the insurer wants the CESAR registration, the hire contract and the hirer's identity records — immediately. If any of the three lives in a drawer, the claim slows down and the premium remembers.

Quick hitches and buckets: the return-day argument

A worn pin, a cracked bucket ear, a quick hitch that "was already stiff" — small-ticket damage on every return, rarely charged because nobody can prove the before-state. Hour readings and photos at handover end the debate.

We get the hesitation

You know every digger in the yard by sound. The attachment shelf is where the money quietly leaks.

What’s true

We know — the machines themselves are under control. You know what's out, roughly when it's back, and what it earns.

Where it stops

But the buckets, breakers and augers move three times as often as the machines they hang off, and at most yards nobody prices that traffic. Attachments as billable lines on every hire is the fastest margin fix in this vertical.

Compliance

The paperwork excavator hire actually carries

CESAR PUWERHSE quick-hitch guidance

CESAR marking — the police- and insurer-recognised registration scheme — is the baseline security measure on excavators, the most-stolen category of UK plant. The registration, the machine's identity details and the hirer's identity records belong together on the asset and hire records, because a theft claim asks for all three at once.

PUWER puts daily checks and maintenance on the agenda for every machine on hire, and HSE guidance on semi-automatic quick hitches — written after fatal accidents — makes the hitch type and its condition something a hire firm documents rather than assumes. Condition reports with photos at handover and return carry both duties without adding a separate paperwork run.

How it works

How MovoGo handles excavator hire

The same flow your hire desk runs today — minus the paper, the phone tag and the things that never make it onto the invoice.

1
Book by size class
The customer needs a 5-tonner Thursday; the system answers by class with live availability. Which serial number goes is a yard decision, not a customer-facing delay.
2
Attachments on the hire as priced lines
Breaker, auger, grading bucket — added to the booking at their own rates, each marked returnable. The favour economy around the attachment shelf becomes invoice lines.
3
Contract, ID and CESAR details in one record
Digital contract with e-signature, hirer identity captured, the machine's CESAR registration on its asset file. The theft-claim pack exists before anything goes wrong.
4
Handover and return with hours and photos
Hour reading, fuel state and time-stamped photos — including the hitch, pins and buckets — at both ends of the hire. Return-day damage debates end before they start.
5
Transport booked with the hire
Delivery and collection are part of the booking, visible to the yard and billable on the invoice. The low loader stops being a separate guessing game.

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Frequently asked questions

Excavator hire software, answered

The questions excavator hire firms actually ask before they look at a system.

Yes — that's the point. Buckets, breakers and augers go on the hire as their own priced, returnable lines. Yards that start charging for attachment traffic typically find it's been the largest single source of silent margin loss in the fleet.

The claim pack is already assembled: CESAR registration on the asset record, the signed hire contract, the hirer's identity records and the hire's timeline in one place. Insurers move at the speed of your paperwork — and so do the police.

Yes — short cycles with deposits, ID capture and a fast contract are the same workflow tool hire runs at the counter. A 1.5-tonner to a self-builder on Friday is operationally a tool hire transaction with transport attached, and the system treats it that way.

Utilisation reads per class as well as per machine — so you can see that the 3-tonners run at high occupancy while the 13-tonners idle, and let the next purchase follow demand instead of habit.

An excavator with an operator is wet hire — machine rate plus operator hours on signed timesheets. Same fleet, same system; see the wet hire page for how the operator side is handled.

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