Rental software · Wet hire

Wet hire software

Wet hire software manages operated plant hire — the machine and the operator priced, scheduled and invoiced together. It splits every job into the two lines that matter: a machine rate per day or week, and operator hours captured on a timesheet the client signs. Dry hire systems break here because the billable unit isn't the machine — it's the machine-plus-operator day, with overtime, travel and minimum-hours rules stacked on top.

Book a demo with Jesper

15 minutes. No sales pitch. Just you, Jesper and straight answers.

Last updated 10 Jun 2026

NEED IT. MOVO IT.

No lock-inFree onboardingGDPR-compliantEuropean supportReply within 1 hour

See it in action

9 minutes. The whole hire flow.

The same platform walkthrough we give wet hire firms on a demo — booking to invoice, in English:

Contractors see live availability and book themselves — no phone tag
Contract generated and e-signed before the machine moves
Condition reports with time-stamped photos at handover and return
Invoices raised from the hire and synced to your accounting platform
One live fleet overview across every depot

Prefer it live? 15 minutes with Jesper →

The problem

What makes wet hire hard to run?

The reasons generic rental tools — and Excel — give up on wet hire. If you searched for wet hire management software, this is the part that matters.

One operator, two bookings, Monday 7am

The machine board says the excavator is free. Nobody's board says the operator isn't. Wet hire scheduling is two calendars that have to agree — and on paper, they routinely don't.

Signed dockets come back on Friday. Or don't.

Operator hours live on paper timesheets in cab doors and jacket pockets. Every lost or unsigned docket is hours you worked and can't prove — and the invoice waits on the paperwork.

Overtime and travel quietly become free

The 8-hour minimum, time-and-a-half after ten, travel to the second site — the rules exist in the quote. If the timesheet doesn't carry them into the invoice line by line, they exist nowhere.

"We're not paying for Tuesday"

Three weeks after the job, the client disputes a day. Your evidence is an operator's memory against a contracts manager's spreadsheet. A signed, dated, on-site timesheet ends that conversation before it starts.

Tickets and machine classes have to match

The operator on the 20-tonner needs the right competency card for the 20-tonner — CPCS or NPORS in the UK, HRWL classes and VOCs in Australia. When records live in a folder, the check happens after the allocation, if at all.

We get the hesitation

Your operators text you their hours. It works — until a client disputes a docket from three weeks ago.

What’s true

We know — the texts arrive, you trust your operators, and most clients pay without a murmur. The system works right up until it's tested.

Where it stops

But the one disputed invoice a quarter costs more than all the texting saved — in write-offs, in relationship damage, in evenings reconstructing a Tuesday from memory. A timesheet signed on site that day is the cheapest insurance in plant hire.

Compliance

The paperwork wet hire actually carries

CPCS / NPORS (UK)CPA model conditionsHRWL / VOC (Australia)

Supplying the operator means supplying the proof of competence: CPCS or NPORS cards matched to the machine category in the UK; high-risk work licences and verification of competency in Australia, where wet hire is the dominant model. The card belongs on the operator's record and the check belongs at allocation — not after.

Contractually, operated plant changes the risk picture: under CPA-style conditions the operator usually works under the hirer's direction, and your terms, insurances and timesheet evidence need to reflect that. The timesheet isn't admin — it's the document the whole commercial relationship rests on, which is why it should be digital, signed on site and attached to the hire.

How it works

How MovoGo handles wet hire

The same flow your hire desk runs today — minus the paper, the phone tag and the things that never make it onto the invoice.

1
Book the machine and the operator as one job
One booking allocates both calendars — the 20-tonner and the operator with the ticket for it. The double-booked Monday morning stops happening at the source.
2
Rates that match how wet hire is actually priced
Machine day or week rate, operator hourly rate, minimum hours, overtime multipliers and travel — set per job on the contract, so the invoice can compute itself later.
3
Timesheets signed on site, on the day
The operator logs hours digitally; the client signs at the end of the shift. Dated, attributable, attached to the hire — no jacket pockets involved.
4
One invoice: machine, hours, travel, fuel
Line-itemed from the signed timesheets at contract rates, including the overtime that used to evaporate. The client can check every line, which is exactly why they stop disputing them.
5
See which operators and machines earn
Hours billed per operator, utilisation per machine — so pricing the next contract starts from data, not from last year's quote plus a bit.

Want to see it in practice?

Book 15 minutes with Jesper. No strings attached.

Book a demo with Jesper

Frequently asked questions

Wet hire software, answered

The questions wet hire firms actually ask before they look at a system.

Wet hire supplies the machine with an operator (and often fuel); dry hire supplies the machine alone. The commercial difference is bigger than it sounds: wet hire bills operator hours on top of machine time, which means timesheets, minimum-hours rules, overtime and competency records — a workflow dry-hire systems simply don't model.

Yes. Wet hire is the standard model in Australia and the workflow — machine plus operator, signed timesheets, hour-based billing — is identical to the UK version. The platform is cloud-based and runs in any currency and time zone; operator records hold HRWL classes and VOCs the same way they hold CPCS cards.

The operator records start, finish and breaks on their phone; the client's site contact signs on the same screen at the end of the shift. The signed sheet is time-stamped and attached to the hire, and the invoice builds from it at the rates in the contract — including overtime thresholds.

Yes — minimums, overtime multipliers and travel charges are set on the contract per job. A 10-hour day on an 8-hour minimum invoices as 8 standard plus 2 at the overtime rate automatically, instead of relying on whoever types the invoice remembering the rule.

One. A hire either carries an operator line or it doesn't — same fleet, same availability board, same invoicing run. Firms that do both usually start by moving the wet side over, because that's where the paper hurts most.

Got a question we didn’t answer?

15 minutes with Jesper. No sales pitch — just straight answers about your fleet and your workflow.

Book a demo with Jesper