Rental software · Pump & power

Pump and power hire software

Pump and power hire software manages generator and pump fleets where the hire runs on hours, not days: service intervals counted in runtime, fuel burned and recharged per fill, and hires that run for months on monthly cycle billing rather than one invoice at off-hire. Add the supporting cast — cables, distribution boards, hoses, bunded tanks — and the system has to track a kit list per hire, not a single asset.

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Last updated 10 Jun 2026

NEED IT. MOVO IT.

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See it in action

9 minutes. The whole hire flow.

The same platform walkthrough we give pump and power hire firms on a demo — booking to invoice, in English:

Contractors see live availability and book themselves — no phone tag
Contract generated and e-signed before the machine moves
Condition reports with time-stamped photos at handover and return
Invoices raised from the hire and synced to your accounting platform
One live fleet overview across every depot

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The problem

What makes pump and power hire hard to run?

The reasons generic rental tools — and Excel — give up on pump and power hire. If you searched for generator hire software, this is the part that matters.

Calendar reminders, runtime problem

A genset on standby for a month needs no service; the same set at full load needs one in three weeks. Service planning by calendar date is wrong in both directions — only the hour meter tells the truth, and someone has to be reading it.

Eleven fuel fills, four on the invoice

Fuel is delivered to site, poured into the tank and — if the docket survives — eventually billed. Every fill that doesn't make it from the driver's cab to the invoice is diesel you bought and gave away.

Six months of hire, one invoice at the end

A long dewatering job invoiced at off-hire is half a year of your cash parked on a customer's site. Monthly cycle billing fixes it — if the system can run it without someone rebuilding the invoice by hand each month.

The genset comes back. The 200 metres of cable doesn't.

Distribution boards, cabling, hoses, fuel tanks and bunds leave the yard as part of the hire and return as an afterthought. If the hire is booked as one asset, the ancillaries aren't anyone's job to count back in.

Mid-hire swaps break the paper trail

A set fails under load and gets swapped the same night — good service, billing chaos. The invoice has to follow the job across both assets, or you bill the dead machine and credit the working one.

We get the hesitation

A genset that runs for six months looks easy in a spreadsheet. The eleven unlogged fuel fills don't.

What’s true

We know — long hires feel simple. One machine, one site, one line in the sheet. Nothing to manage week to week.

Where it stops

But long hires are where the leaks compound: fuel fills missed, service hours drifting, ancillaries forgotten, six months of cash invoiced late. The hire looks quiet precisely because nobody's watching the meter.

Compliance

The paperwork pump and power actually carries

Oil Storage Regulations 2001PUWER HAE SafeHire

Fuel on site brings the Control of Pollution (Oil Storage) Regulations into play — bunded tanks, drip trays and spill kits aren't optional extras on the kit list, they're the difference between a hire and an environmental incident report. Noise limits on urban sites add acoustic canopies and working-hour constraints to the picture.

PUWER covers the maintenance regime — which for generators and pumps means service by runtime hours, documented per asset. The operational discipline is the same one that protects the margin: hour readings logged at handover and at every site visit, so both the service schedule and the invoice are reading from reality.

How it works

How MovoGo handles pump and power hire

The same flow your hire desk runs today — minus the paper, the phone tag and the things that never make it onto the invoice.

1
Book the kit list, not just the set
Genset, cabling, distribution board, bunded tank — one booking, every item on it. What leaves the yard is a list the return can be counted against.
2
Handover logs the hour meter and the fuel state
Time-stamped photos of the meter and tank at delivery. Every subsequent fill and service visit is logged against the hire as it happens — from the site, not from memory on Friday.
3
Cycle billing runs monthly on its own
Long hires invoice monthly at contract rates — hire, fuel fills, service visits — and sync to your accounting platform. The cash stops waiting for the off-hire.
4
Swaps keep the billing thread
A replacement set takes over the hire mid-stream: the job keeps one commercial record across both assets, so the invoice follows the work, not the serial number.
5
Off-hire reconciles the whole list
Set, cables, board, tank — counted back item by item against the kit list, with the missing 200 metres of cable priced on the final invoice instead of written off.

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Frequently asked questions

Pump and power hire software, answered

The questions pump and power hire firms actually ask before they look at a system.

Hour readings are logged at handover and at every recorded site visit, and they live on the asset's record — so service planning works from actual runtime rather than calendar guesses. A set at full load and a set on standby stop being treated the same.

Each fill is logged against the hire when it happens — litres, date, who delivered — and bills at the contract rate on the next cycle invoice. The leak isn't the price per litre; it's the fills that never got written down. Logging at the point of delivery closes it.

Yes — long hires run on cycle billing: a monthly invoice covering hire, fuel and any service visits, generated from the hire data and synced to accounts via API. A 26-week dewatering job becomes six predictable invoices instead of one painful negotiation at the end.

The replacement takes over the same hire record, so billing continues unbroken across both machines and each asset's own history stays accurate. The customer sees one job on one invoice; your fleet records see two machines with the right hours on each.

Yes — ancillaries go on the booking as kit-list lines, each returnable, each priced. The 200 metres of cable that used to vanish silently now either comes back or appears on the invoice.

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